Visitor Management

Visitor management is the collecting, recording and tracking of visitors to a building or site. The purpose of visitor management is to record the usage of the facilities by visitors and provide data of visitor’s whereabouts.

Many businesses are still registering visitors using a handwritten paper logbook – however, visitor management is evolving from this old fashioned and non-secure method to a more sophisticated and efficient, yet easy to use automated system.


EasyLobby projects professionalism, allowing for the faster and more private collection of visitor data. It provides a streamlined process to help you manage Contractors, Visitors and Employees (VIP’s, temporary) coming to your building or site. It will also send an automatically generated email notification when a visitor is on site.

Further to that, you can also ensure WH&S compliance by having visitors and contractors acknowledge evacuation and OH&S guidelines before gaining access to the premises.

EasyLobby requires no manual tasks allowing facilities to automate the complete process of registering a visitor, printing a badge and capturing detailed information within seconds by simply scanning any form of ID such as a driver’s license, business card or passport.

Reception and checking-in is usually the first point of contact that a visitor has upon entering the lobby area. EasyLobby ensures this first interactive meeting is professional and time efficient, providing a great first impression and playing an essential role in upholding your organisation’s reputation.

EasyLobby provides real-time feedback, accurate, timely reporting and a host of other features that a paper-based system can’t provide.

Choosing EasyLobby is choosing safety, security & professionalism for your organisation.

Key Features

  • Enhances the professionalism of the enrolment process and visitor check-in with a digital system.
  • Pre-registration or self-registration option – achieved via the eAdvance™ web-based application – enables authorised employees/tenants to quickly pre-register visitors online before arrival reducing visitor check-in time and lobby congestion
  • Conducts fast analysis/reporting of visitor data via visitor management software.
  • Safeguard – watch lists can screen against and advise if a VIP has checked in, they can also screen against non-desirable persons gaining access.
  • Improves security – identifies who is in a facility quickly and accurately, especially in emergencies.
  • The software is capable of quickly scaling to a network of hundreds of stations.

SnapShell Passport powered by acuant, the only ID reading accessory that works in conjunction with EasyLobby.

The Snapshell Passport is a Patented Camera-Based Image Capture Device for passports and ID sized documents.

ID Supplies SnapShell Passport Scanner powered by acuant

The SnapShell Passport uses digital camera technology to capture passport and ID sized documents fast. The SnapShell Passport reads;

  • Passports
  • Driver’s Licenses
  • Medical Insurance Cards
  • Business Cards
  • Other forms of ID up to 5″x3.5″

Using the SnapShell Passport with EasyLobby allows you to capture detailed information within seconds. The SnapShell passport is easy to use. There are no moving parts and does not require calibration. All you have to do is place the ID document for imaging on the glass plate and the SnapShell Passport does the rest!


  • Reduces manual data input.
  • Time efficient.
  • Low maintenance.
  • no mechanical moving parts means no wear and tear.


  • Reads all passports and ID-Sized documents (5″x3.5″).
  • Auto-detect on passport to ID reading.
  • Ultra-violet and infrared illumination.
  • Picture quality up to 600 dpi true colour.
  • Can read standard Passports from all across the world.
  • Image capture time reduced to seconds with the use of camera-based technology.
  • Compact design allows for a smaller footprint on coveted countertop space.
  • RFID options offer authentication on passport documents.

The SnapShell is fast, accurate, and simple to use, pair it with EasyLobby, and you’ll have yourself a highly effective visitor registration process. 

Download the SnapShell Passport powered by acuant information sheet.

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SnapShell Passport Powered by acuant – HCSFEL-SS-PASSPORT

SnapShell Passport Powered by acuant – HCSFEL-SS-PASSPORT

Improve the efficiency of your identity registration with auto data capture. The SnapShell is a Patented Camera-Based Image Capture Device for passports and ID sized documents. Benefits Reduces manual data input. Time efficient. Low maintenance. Features The only ID reading accessory that works in conjunction with EasyLobby. Auto-detect on passport to ID reading. Ultra-violet and […]
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